Employment
Job Seekers
Unsolicited applications are excepted and will be retained for 6 months.
To download a City of Williamstown application, click here.
If you are interested in working for the City, please drop off your completed applications at the Administration or City Clerk's Office during normal operating hours, unless otherwise stated in job posting.
Employment of any individual to the City of Williamstown is subject to City Employment Policies.
PERSONNEL Inquiries
All personnel and employment record inquiries, must be directed to the Mayor's Office.
Contact:
Rick Skinner, Mayor
(859) 824-3606
Current City Employment Opportunity:
Class Title: Administrative
Secretary/Computer User Support Technician
Department: Administration
Supervisor: Mayor
Supervises: None
Class Characteristics: Under general direction, provides
high-level administrative support to the Mayor and administrative
personnel; provides technology technical assistance to employees;
promotes the city through social media and web site construction; and
performs related work as required.
General Duties and Responsibilities:
Essential:
Provides administrative secretarial support for the Mayor and
administrative personnel, including opening and sorting mail; typing
correspondence, reports, etc.; accepts and places telephone calls;
schedules appointments and makes travel arrangements. Organizes
and compiles agenda and information packets for Regular and Special
Council Meetings. Prepares reports from original data and/or rough
draft and forwards to agencies as required. Maintains an accurate
and current filing system for Mayor and other administrative personnel.
Oversees the daily performance of computer systems; answers users’
inquiries regarding computer software or hardware operation to resolve
problems; sets up computer equipment for employee use while performing
proper equipment installation, operating systems, and software.
Installs and performs repairs to hardware, software, or peripheral
equipment. Updates and maintains City’s web site and promotes City
through social media postings (Facebook, Twitter, etc.)
Non-essential: None.
MINIMUM QUALIFICATIONS
Training and Experience: Graduation from high school supplemented
by three years directly related work experience; job-related business
school, vocational school, or college courses preferred, but not
required.
Special Knowledge, Skills and Abilities:
Knowledge:
Thorough knowledge of city operations, policies and procedures, rules
and regulations. Thorough knowledge of modern office terminology,
practices and procedures, business writing, spelling, grammar, and math.
Knowledge of delivering good customer service and knowledge in managing
files and records, designing forms, and other office procedures and
terminology. Thorough knowledge of computer and electronic usage
and repair; knowledge in using various forms of telecommunications.
Thorough knowledge of various computer software for general word
processing, spreadsheet computations, databases, presentations, web site
construction and maintenance, and social media postings.
Skills:
Skill in active listening, interpersonal communications, and business
writing. Must be able to act on own judgment and decision making
at times. Skills in the use and repair of computers, electronics,
and standard office equipment. Skill of organizing, planning, and
prioritizing work.
Abilities:
Ability to prepare correspondence and reports in finished product from
rough draft. Ability to carry out, without supervision, continuing
assignments requiring the organization of information. Ability to
exercise individual initiative and use discretion in handling
confidential matters. Ability to make decisions, recognizing
established precedents, laws, regulations, and practices, and to use
resourcefulness and tactfulness in meeting new situations. Ability
to establish and maintain effective working relationships with elected
officials, employees, and the general public. Ability to
communicate effectively both orally and written.
ADDITIONAL INFORMATION
Instructions:
Instructions are somewhat general, many aspects of work covered
specifically, but must use some of own judgment.
Processes:
Must occasionally consider different courses of action, or deviate from
standard procedures, to get job done.
Review of
Work: Completed work is reviewed by reviewing reports,
correspondence, functionability of equipment, etc.
Analytical
Requirements: Problems require analysis based on precedent.
Tools,
Equipment, and Vehicles Used: General office equipment (computer
hardware and software, printer, copier, fax, telephone, etc.).
Physical
Requirements of the Job: Work is typically performed in an office
sitting at a desk or table; must lift light objects (less than 25
pounds) as a requirement of the job.
Contacts:
Frequent public, vendor, and internal contacts requiring tact and
diplomacy are requirements of the job.
Confidential
Information: Regular use of confidential information is a
requirement of the job.
Mental
Effort: Moderate/heavy.
Interruptions: Frequent.
Special
Licensing Requirements: None.
Availability:
May be requested to attend meetings on evenings and weekends, as well as
perform electronic and computer upgrades and repairs on evenings.
Certification
Requirements: None.
Additional
Requirements: None.
Overtime
Provision: Non-exempt.